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Administrative Assistant (Commercial)

Website Achieva Group Limited

Our leading pharmaceutical clinet is lookig for an Administrative Assistant (Commercial).

Main responsibilities include:
• Manages weekly team meetings, which includes working with the GM to set the agenda, capturing and sharing meeting minutes, following up on action items.
• Manages weekly compliance review meetings, which includes working with the team to set the agenda, capturing and sharing meeting minutes, following up on action items.
• Manages meetings and events with Healthcare professionals, which includes ensuring Idorsia has obtained the required approvals, the right contracts are in place, team attendance is coordinated (at times the business operations manager might attend personally), and that evidence is appropriately captured and stored.
• Builds and maintains an archive of compliance-relevant documentation surrounding meetings and events with healthcare professionals; acts as the primary contact person for meetings and events in case of an internal- or external audit.
• Acts as Veeva champion, becoming a system expert for Promomats, MedComms and Engage (note: prior experience with these systems is preferred, but not required); helps the team implement changes to systems and processes as needed.
• Supports the logistical organization of internal team events, including 3x sales-cycle meetings per year in locations across Switzerland and Austria
• Ensure cross-functional collaboration with Medical Affairs, Sales and other functions at the affiliate level as well as with the EUCAN region
• Supports the team, and in particular the GM, with administrative tasks, specifically with the creation and signing of contracts, the creation of Purchase Orders, and or rare occasions, with expenses.

Key requirements:
• Strong organization skills and a structured approach to work
• Excellent communicator and collaborator
• Minimum 2 years of experience in the pharmaceutical industry
• Knowledge of pharmaceutical compliance rules in Switzerland and Austria
• Experience working on product launches preferred
• Excellent planning and project management skills
• Fluency in English, plus German or French

Must have:
The candidate must be able to organize meetings, events and sales marketing.
The candidate must have experience in the pharmaceutical industry.
The pharma experience is a lot more important than the degree.
Additional information:
The candidate should be near Basel for 45 minutes.
HO regulation: 3 days on-site and 2 days working remote from home possible

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